Cervantes-Knox Arbitration Ltd Privacy Notice

 

This privacy notice contains the privacy policy adopted by Kate Cervantes-Knox of Cervantes-Knox Arbitration Ltd, and sets out how Kate Cervantes-Knox and Cervantes-Knox Arbitration Ltd (“we”, “us”) collect and process personal information.

Personal information is information from which you may be identified, or which, together with other data which we have or are likely to have access to, may identify you (“Personal Information”).

By contacting us, using this website, sharing Personal Information with us and/or engaging our services, you consent to us collecting, processing and sharing your Personal Information in accordance with this Privacy Notice.

This Privacy Notice is in effect as of the date indicated at the end of this Notice. If we make changes to this Privacy Notice, we will change the date and update this Notice on our website.

The types of Personal Information which we collect

The types of Personal Information which we may collect and process include (but are not limited to) the following:

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• Personal identifiers, contacts and characteristics (for example, name and contact details)

• Passport, driving licence, identification card, social security number or other identification information

• Biometric data

• Medical information

• Genetic data

• Gender and ethnicity information

• Information regarding religious or philosophical beliefs

• Information regarding sexual orientation

• Information regarding criminal convictions

• Workplace information (employment history, job title etc)

• Online identifiers, including IP addresses and cookie identifiers

• Location data

• Financial information (including banking details)

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We may also receive Personal Information indirectly, from third parties, including from arbitration institutions.

How the Personal Information is used

We collect, store, use and process the Personal Information that you provide to us to allow us to provide professional services. Personal Information may be provided to us when enquiries are made to us about Kate Cervantes-Knox’s arbitration services, for the purposes of appointments (or potential appointments) of Kate Cervantes-Knox as an arbitrator or during the course of arbitration proceedings in which she is appointed as an arbitrator. The Personal Information may relate to parties involved in arbitrations, arbitrators, tribunal secretaries, arbitral institution employees, legal representatives, witnesses, experts and suppliers. We may also use and process the Personal Information to conduct conflict checks in relation to future potential arbitral appointments, to carry out money laundering checks and business administration and as otherwise permitted or required by law. If you provide Personal Information to us which relates to a third party, by submitting it to us you represent to us and must ensure that that you have notified the third party of the terms of this Data Privacy Notice and obtained the third party’s consent to you sharing their Personal Information with us.

The legal basis for processing your Personal Information

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely upon for processing Personal Information is your consent.

 

Sharing your Personal Information with others

It may be necessary for professional reasons or because we are legally required to do so, for us to share Personal Information with third parties, including courts, arbitration institutions, arbitrators, professional transcribers, other arbitration service providers and regulators. We may also need to share Personal Information with third parties for the purposes of business administration.

How we store your Personal Information

Your information is securely stored.

We will only keep your Personal Information for as long as is reasonably necessary in the circumstances, and usually for a period of 3 months following the resolution of the dispute or after our services are no longer required.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your Personal Information.
Your right to rectification - You have the right to ask us to rectify Personal Information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your Personal Information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your Personal Information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your Personal Information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the Personal Information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

 

Please contact us in writing by email to kate@cervantesknoxarbitration.com if you wish to exercise any of your data subject rights.

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How to complain

If you have any concerns about our use of your Personal Information, you can make a complaint to us at kate@cervantesknoxarbitration.com.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

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8th March 2024